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Exceptions and Exemptions

Note: Changes to the CBD Program were announced on 21 June 2016. Read more.

Generally, the Building Energy Efficiency Disclosure Act 2010 (BEED Act) requires a Building Energy Efficiency Certificate (BEEC) before office space of 2,000 square metres or more goes on the market for sale, lease or sublease.

However, some buildings or areas of buildings are not affected by the Commercial Building Disclosure (CBD) Program because they are either:

  • considered an exception to the program—exceptions are automatic, meaning you do not have to apply for an exception - but we may ask you to supply information to substantiate your exception as part of our compliance monitoring activities
  • granted a temporary exemption from the program—you have to apply for exemptions.

On this page:

Exceptions

You do not need to apply to obtain an exception, however you may be required to substantiate your exception as part of our compliance monitoring activities. Exceptions can relate to either the type of building or the type of transaction.

Types of buildings

As identified in the Building Energy Efficiency Disclosure (Disclosure Affected Buildings) Determination 2016, exceptions apply to:

  • new buildings where a certificate of occupancy (or equivalent) has either not yet been issued or was issued less than two years earlier
  • buildings which have completed a major refurbishment for which a certificate of occupancy (or equivalent) was issued less than two years earlier. Note: for a major refurbishment where no certificate of occupancy was issued, you need to apply for an exemption. For more information on major refurbishments see ‘What buildings are affected’.
  • strata-titled buildings
  • mixed use buildings where total office space comprises less than 75 per cent of the building by net lettable area (or gross lettable area if net lettable area is unavailable).

Types of transactions

In addition, the following transactions do not create a disclosure obligation, even if the space is disclosure affected:

  • the sale of a building through the sale of shares or units or the sale of a partial interest in a building
  • leases and subleases of 12 months or less (including any option to extend), in accordance with section 11 of the Act. For example, a six month lease with an option to extend for another six months would not trigger a disclosure requirement. However, a six month lease with an option to extend for 12 months would trigger a disclosure requirement. For further information, download the guidance note on Treatment of certain property transactions.

Exemptions from disclosure obligations

You may apply for an exemption from the disclosure obligation:

  • where your building or an area of your building is used for police or security operations
  • in cases where an energy efficiency rating cannot be assigned because of the current characteristics of the building or an area of the building.

Applications are considered on a case-by-case basis.

Spaces used for police or security operations

An exemption may be granted if a disclosure affected office is used by a federal, state or territory police or security agency.

For example, if a government security agency occupies a building owned by a constitutional corporation that is required to meet a disclosure obligation, and an assessment is not possible due to the sensitive nature of the work undertaken in the facility, then an exemption may be granted.

The exemption application must be accompanied by supporting information.

Spaces where a rating cannot be assigned

An exemption may be granted for a disclosure affected building or area of a building where a Tenancy Lighting Assessment or National Australian Built Environment Rating System (NABERS) Energy base building or whole building rating assessment is not possible.

For example, if there is insufficient data due to vacancies over an extended period, it may not be possible to rate the building in accordance with the NABERS rules. This will be a matter of professional judgement for a CBD accredited assessor.

A disclosure affected office which is currently undergoing a major refurbishment that is physical works that will change the NABERS rating of the building is not rateable for the purposes of the CBD Program for the duration of the works. Whether the works will affect the energy efficiency rating of the building is a matter of professional judgement for a CBD accredited assessor.

Applications for exemptions must be accompanied by a supporting statement made by a CBD accredited assessor, which details the reasons why a rating cannot be assigned.

Exemptions from information gathering provisions

The Building Energy Efficiency Disclosure Act 2010 enables CBD accredited assessors to obtain information and gain access to a building or tenancy to do an assessment. For more information, see 'When you need to provide access and information for an assessment'

Generally, owners and tenants must comply with an information gathering notice or an access notice issued by a CBD accredited assessor. However, under certain exceptional circumstances, owners and tenants can apply for an exemption from these requirements. Examples include where a tenant conducts sensitive police or security operations, or cannot provide energy bills because they are a new tenant in the building and have not yet been issued a bill.

Applications under this category must provide sufficient justification and are considered on a case-by-case basis by the Department of the Environment and Energy.

Applying for an exemption

Applications for exemption must be made to the Secretary of the Department of the Environment and Energy.

Exemption application form

Exemption-Guidance Note

The fee for applying for an exemption is $394 (GST free). This fee is mandated under the Building Energy Efficiency Disclosure Act 2010 and increases in line with inflation each financial year.

The CBD Program now accepts payment with a Credit card for Exemption Applications. Please use the form provided and email as per the instructions on the form. Please do not send it to the CBD team directly, it will not be accepted or processed.

Credit Card Payment Form

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